Case Studies

Real Workflows. Measurable Results.

We implement AI that makes business sense — practical workflows that automate repetitive work and pay for themselves within weeks, not months.

ConstructionManufacturingEquipment HireTrade Supply

Supplier quote packs compared in minutes, not afternoons

Construction

Steelbridge Contractors · 65 staff · Birmingham

Supplier quote packs compared in minutes, not afternoons

9 hrs

saved per buyer/week

96%

line-item extraction accuracy

21 days

to first live workflow

£0

new platform rollout

The Problem

Every project generated quote packs from multiple suppliers. Buyers opened each PDF, copied line items into Excel, checked delivery charges, and chased missing substitutions by email. The work was repetitive, but errors changed margins and slowed approvals.

What We Built

We built a quote intake workflow connected to the shared purchasing inbox. Incoming PDFs are extracted into structured rows, normalised by unit and VAT treatment, checked for missing delivery terms, and pushed into a comparison sheet with a buyer-ready summary.

The Outcome

Buyers now review clean comparisons instead of building them from scratch. Steelbridge shortened approval cycles, reduced copy-paste errors, and gave managers a consistent view of supplier trade-offs.

"We used to lose afternoons turning supplier PDFs into comparison sheets. Metacog now extracts the quote data, flags gaps, and gives us a clean approval summary."
Mark Ellison
Commercial Director, Steelbridge Contractors

Clean quote data pushed straight into the job tracker

Manufacturing

Northline Fabrication · 90 staff · Manchester

Clean quote data pushed straight into the job tracker

74%

less manual re-keying

3×

faster quote turnaround

<8%

exception rate

4 weeks

to live rollout

The Problem

Northline's buyers handled steel, components, finishing, and transport quotes from dozens of suppliers. Each supplier used a different PDF layout. Product names, units, minimum order quantities, and lead times had to be cleaned manually before operations could price jobs.

What We Built

We deployed a document intelligence layer that reads quote emails, extracts supplier and line-item data, standardises units, and updates Northline's job tracker. Ambiguous rows are held for human review with the exact PDF evidence shown beside the extracted value.

The Outcome

Operations now starts from clean supplier data instead of waiting for manual re-keying. Quote turnaround improved, buyer admin dropped, and edge cases are easier to review because the system only escalates what needs attention.

"The biggest win was consistency. Different suppliers send completely different PDFs, but our buyers now get the same clean table every time."
Hannah Croft
Procurement Lead, Northline Fabrication

Faster supplier decisions during peak season

Equipment Hire

Harbour Event Hire · 45 staff · Bristol

Faster supplier decisions during peak season

5×

faster quote review

38%

fewer missed follow-ups

4 wks

to measurable ROI

1 inbox

to start small

The Problem

During peak event season, supplier quotes arrived quickly and in inconsistent formats. The operations team had to compare hire costs, transport fees, availability notes, and substitutes while also keeping customers updated. Missing details were easy to overlook.

What We Built

We built an inbox workflow that extracts quote details, identifies missing line items, drafts supplier follow-up emails, and generates comparison tables for each event job. High-margin or urgent events are prioritised automatically.

The Outcome

Harbour reviews supplier options faster during busy weeks and spends less time chasing incomplete PDFs. Managers get clearer approval summaries before committing costs.

"We did not need another procurement platform. We needed the quote emails we already receive to become usable data. That is exactly what Metacog built."
Priya Shah
Operations Manager, Harbour Event Hire

Supplier emails turned into a weekly margin view

Trade Supply

Griffiths Supply Co. · 55 staff · Leeds

Supplier emails turned into a weekly margin view

11 hrs

saved per week

92%

price update coverage

2 days

faster margin alerts

5 wks

to rollout

The Problem

Supplier quotes and price updates landed in email throughout the week. Sales and purchasing teams often worked from stale assumptions because nobody had time to turn every PDF into a live margin view.

What We Built

We built a workflow that extracts prices, effective dates, delivery terms, and product references from supplier PDFs, then updates a weekly dashboard showing margin pressure and quote changes that need attention.

The Outcome

The team now spots supplier changes before they affect customer quotes. Purchasing spends less time on admin and more time negotiating the exceptions that matter.

"The ROI was obvious once we saw how much buyer time was going into copy-paste. The first workflow paid for itself before we expanded it."
Tom Griffiths
Managing Director, Griffiths Supply Co.

Ready to see what AI can do for your business?

Tell us what's eating your team's time. We'll show you what can be automated.

Get a Free Assessment

Real Workflows. Measurable Results.

Supplier quote packs compared in minutes, not afternoons

The Problem

What We Built

The Outcome

Clean quote data pushed straight into the job tracker

The Problem

What We Built

The Outcome

Faster supplier decisions during peak season

The Problem

What We Built

The Outcome

Supplier emails turned into a weekly margin view

The Problem

What We Built

The Outcome

Ready to see what AI can do for your business?

Product

Company

Legal

Newsletter